Conditions and practices regarding loans from the MEBT Entomological Teaching & Research Collection, hereafter referred to as the Museum, as understood and agreed to by recipients thereof:

• When materials are received by borrowers, the duplicate loan invoice (enclosed with the specimens) should be signed and returned immediately to the Museum. Each loan is given a unique number, to be used in all correspondence referring to the loan.
   
• Loans are made for a stipulated period of time, currently three years, and may be extended in appropriate circumstances upon written application to and approval by the Museum (No specimens should be returned during the Academic Recess Periods). The Museum reserves the right to recall any of its material at any time.
   
• Loans are not transferable and may not be relocated without prior written approval from the Museum.
   
• Borrowers should not assume that they can retain any specimens unless prior permission is obtained, though permission is usually granted upon request.
   
• The following should always be returned unless specifically exempted: all primary types and allotypes. If the borrower has all of the Museum's holdings of a given taxon, then this list also includes all uniques, at least one specimen of each sex, caste, or major variant for each species represented, and, if possible, one specimen from each discrete locality (i.e., specimens retained should be duplicates in all possible respects).
   
• If specimens to be retained permanently have a MEBT accession number label, this label should be removed and returned to the Museum.
   
• Borrowers who wish to dissect any specimen are required to do so in such a way that the specimen suffers the least possible damage, and must ensure that parts dissected out are correctly preserved and associated with the rest of the specimen. Specimens destroyed in order to do genetic analysis are considered as "gifts", but sequence data should be returned to the Museum in some form (publication or otherwise).
   
• Borrowers should attach determination labels to every specimen returned or, if this is impractical, the material returned should be arranged to show clearly to which specimens a given determination applies, and borrowers should consent to printed labels, citing the borrower(s) as authority, being attached to such specimens after their return to the Museum. Alternatively, if the borrower has made a specimen-level databased inventory, the Museum should be given a duplicate of the database file to incorporate into the Museum's database.
   
• We request authors to forward reprints of any publication resulting from the use of our material.
   
• Acknowledgment in any paper resulting from the study of materials borrowed from the Museum would be appreciated.
   
• Additional special conditions may apply on an individual basis.
   
• Currently we are pursuing the return of material on indefinite or unauthorized loans.